Purchase Order Management System

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International Maritime Institute
Requisition/Indent Form STATIONERY ITEMS IMI2D & IMI1

Department	Dept Serial No.	Central Serial No.	Date
Admin	INDT/2026-2025/006225	006225	30-Sep-2025
Purchase Order No.	PO Date	MRN No.	MRN Date:
PO/2025/006225		MRN No.

To be filled by Originator/Departmental Head

Reason for Requisition	Campus	Delivery/Location of use	Department
Campus IMI-1 & IMI 2D	IMI CAMPUS 1, IMI CAMPUS-2 AND IMI CAMPUS-3	Address: IMI CAMPUS 1, IMI CAMPUS-2 AND IMI CAMPUS-3	Admin
Status : Marked by Central Store/Admin	Date of Issue	Priority Level	Expense
		Critical	Library

S.NO	Item	Unit	Specification	Qty	Remark

Requested By	HOD	Approved By REGISTRAR / HOI	Orig
Ram Naresh			Purchase
Date	Date	Date	Copy
			User

Notes : Stationery Items IMI1 & IMI2
Note : 1.This requistion should be placed atleast 15 days in advance except in emergencies.Assign S/N starting from 0001 for each calendar year.
2.When items are not readily available in stores,requistion will be converted in indent and will follow the usual approval chain.

Terms and Conditions for RFQ
1. Quotation Submission- Quotations must be submitted in the format specified and within the deadline mentioned. - Handwritten or unsigned quotations may be rejected. - Corrections must be duly attested.
2. Validity- Quotation must remain valid for a minimum of 90 days from the RFQ closing date.
3. Pricing- Prices should be quoted in INR and must be inclusive of all applicable taxes and duties. - GST must be itemized separately with valid GSTIN.
4. Delivery Terms- Delivery timelines must be clearly stated. - Any deviation from RFQ delivery terms must be justified and approved.
5. Evaluation Criteria- Quotations will be evaluated based on price, compliance with specifications, delivery schedule, and vendor credentials. - The buyer reserves the right to accept or reject any quotation without assigning reasons.
6. Eligibility- Only Indian suppliers with valid PAN and GST registration are eligible. - Preference may be given to MSMEs and local suppliers as per Government of India procurement policies.
7. Documentation- Quotations must include PAN, GST details, bank account information for payment, and any applicable certifications. - Technical literature or product brochures should be attached if relevant.
8. Confidentiality- All information shared in the RFQ process must be treated as confidential and not disclosed without written consent.
9. Dispute Resolution- Any disputes arising from this RFQ shall be subject to the jurisdiction of courts located in Ghaziabad, Uttar Pradesh.
10. Invoice- Please send the invoice and supporting documents to the email address invoices@imi.edu.in